Frequently Asked Questions: Graduate Applications

If your question is not answered here, please refer to the to the Faculty of Graduate and Postdoctoral Studies application FAQ page for additional information.

No, we do not require a GRE score for either the M.A. or Ph.D. program in Germanic Studies.

The full list of instructions for reference letters can be found on the Faculty of Graduate and Postdoctoral Studies website.

Your referees can submit their confidential letters of reference in any one of the three following ways:

1. electronically using the secure online application system. When you fill out your application, you have the option to enter your three referees’ email addresses. After you submit your application, the referees are emailed automatically with a secure link to upload their reference letter. Your referees can upload a copy of their signed reference letter (on university letterhead), or fill out the reference form online.

2. paper reference letter on official letterhead of the referee's institution*

3. paper reference form using the Faculty of Graduate and Postdoctoral Studies reference form. A link to the form can be found here.*

*NOTE: If the reference letter is sent by regular mail (option 2 or 3), each paper reference letter must be in a separate, sealed envelope which is endorsed (signed) across the seal. UBC will not accept envelopes that have been opened. Please read the full list of instructions for reference letters.

  • If you entered your referees' email address on the online application system, they should have received an email delivered automatically by the online system. The automatic email is sometimes routed to the referee's junk mail folder by mistake, so if they do not receive an email, ask them first to check their junk mail folder.
  • The application system will not accept email addresses that are free accounts such as Gmail. The email address must be official, i.e. from an academic institution. Information for submitting reference letters can be found on the Graduate and Postdoctoral Studies website.

Please refer to the Faculty of Graduate and Postdoctoral Studies application FAQ page for additional information about the application system and reference forms.

Please refer to the Faculty of Graduate and Postdoctoral Studies application FAQ page for instructions and answers to frequently asked questions about the application system.

If you are still having trouble uploading your documents in the system, please contact the Graduate Program Assistant.

Yes, we will accept letters of reference in German.

No, you are not required to choose or be in contact with a potential research supervisor, although you're free to do so if you wish. You can read summaries of our faculty members' research interests here.

You will be prompted to upload your statement of intent/research proposal, writing sample and CV in the online application system. If you uploaded these documents, you do not need to send a paper copies. If you are not able to upload digital copies of your documents, you must contact the Graduate Program Assistant.

*Note: You MUST send the following paper documents: 2 sets of your official (or certified) transcripts, diplomas (if required) and official English translations, in addition to scanned copies you uploaded in the online application system.

The checklist does not update automatically. If you uploaded your documents, you should be able to see them in the list (you may need to hit refresh), which means they have been uploaded successfully. The Graduate Program Assistant will contact you if any uploaded documents are missing.

We must receive 2 sets of official transcripts from all universities/colleges you attended. We require official paper documents of all transcripts, in addition to a copy of the transcripts you upload in the online application system.

If your university only issues one original copy of transcripts/degree certificates, further instructions can be found on the Faculty of Graduate and Postdoctoral Studies website.

If you have International Transcripts, please ensure you follow all instructions (including the instructions for official English translations.)

Yes. You must provide 2 sets of transcripts from each post-secondary institution you attended.

No, you do not need to provide official transcripts for your studies at UBC. However, you must provide official transcripts for all other post-secondary institutions you attended.

When you apply, you arrange for official transcripts which are current at the time of your application. In other words, the transcripts you send us may not be final yet. The admissions committee can use the transcripts we have on hand to evaluate your application.

If the admissions committee approves your application, you are recommended for admission, and at that point we have still not received your final transcripts, you may receive "Conditional Admission" pending the receipt of your final transcripts and diploma.

No, your documents do not all have to arrive at the same time. We compile your application materials as they arrive. However, they all must arrive by the indicated deadlines.

Please read the full list of instructions for transcripts (Canadian or International) on the Faculty of Graduate and Postdoctoral Studies website.